Legal and Administrative Requirements for Coffeeshop

1. Business Registration

• Register with the Crossroads Bank for Enterprises (BCE/KBO): This is mandatory for all businesses in Belgium.

• Choose a Legal Structure: Options include sole proprietorship, SRL (private limited company), or SA (public limited company).

• Obtain a VAT Number: Required for tax purposes.Jordens - Legal publications

2. Access to the Profession

• Proof of Professional Competence: If you're preparing food, you may need to demonstrate professional qualifications or experience.

• HACCP Certification: Implement a Hazard Analysis and Critical Control Points plan to ensure food safety.Bizz On Wheels+1CBI+1

3. Municipal Operating Permit

• Apply to the Local Municipality: Most municipalities require a permit to operate a catering business.

• Required Documents May Include:

  • Identity card

  • Business registration proof

  • Certificate of good conduct

  • Proof of professional competence

  • Medical certificate

  • Fire safety inspection report

  • Electrical installation certificate

  • Waste collection contract

  • AFSCA registration (see below)

  • Planning permission if structural changes are made

  • Terrace permit if outdoor seating is provided

  • Alcohol license if serving alcoholic beveragesBrussels+2hub.info+2Bizz On Wheels+2Bizz On Wheels+13Brussels+13Stripe+13Toast POS+12LinkedIn+12Slantco Blog+12Bizz On WheelsCBI+3Jordens - Legal publications+3Bizz On Wheels+3Stripe+1hub.info+1

4. Food Safety Registration

• Register with the Federal Agency for the Safety of the Food Chain (AFSCA): This is mandatory for all food businesses.

• Regular Inspections: AFSCA will conduct inspections to ensure compliance with food safety standards.Jordens - Legal publications+1Bizz On Wheels+1

5. Fire Safety Compliance

• Inspection by the Fire Department: Ensure your premises meet fire safety regulations.

• Install Necessary Equipment: Fire extinguishers, smoke detectors, and emergency exits as required.

6. Music Licensing

• Register with SABAM: If you plan to play music in your coffee shop, you must obtain a license from SABAM, the Belgian association responsible for collecting royalties for music creators.hub.info

7. Signage and Advertising

• Obtain a Sign Permit: If you plan to install signage, you may need permission from the local municipality.

8. Waste Management

• Contract with a Waste Collection Company: You must have a contract with an approved waste collection service for regular disposal.Jordens - Legal publications+3hub.info+3Brussels+3

9. Environmental Permits

Environmental Permit: Depending on your equipment and operations, you may need an environmental permit from your municipality.

https://www.brussels.be/horeca-permits